2026 Western Regional Winter Meeting
9:00 AM Feb 4 - 5:00 PM Feb 6, 2026
SAVE THE DATE!
ACCOMMODATIONS
Accommodations have been arranged at the Hampton Inn & Suites Kelowna Airport, and our room block is now available. Room booking cutoff date is January 16, 2026.
PROGRAM
CLICK HERE TO DOWNLOAD THE PROGRAM
AIR CANADA DISCOUNT
To book a flight with your promotion code, access aircanada.com and enter your promotion code in the Promotion Code Box.
- Promotion Code: CX48YZP1
Applicable Rules:
- The booking is to be made to the following city: Kelowna, YLW (CA)
- The travel period begins Wednesday, January 28, 2026 and ends Friday, February 13, 2026.
- Travel is valid Monday, Tuesday, Wednesday, Thursday, Friday, Saturday, Sunday.
- For North America' 5% applies on standard fares, 10% on flex fares & higher. For International Travel' 10% on standard fares & higher. 12% discount on Business Class fares (exception: 5% on the lowest Business Class).
- However, all bookings made using the promotion code will count toward the minimum 10 passenger requirement for Meetings and Conventions events.
WEST JET DISCOUNT
5% off Econo* and 10% off EconoFlex and Premium base fares for travel within Canada and between Canada & US
No discount will apply to Ultra Basic or Business class bookings. To take advantage of this offer, you will need the discount code listed. Please visit www.westjet.com to make a booking online.
Applicable Rules
- The booking is to be made to the following city: Kelowna
- The travel period begins: 1/27/2026
- The travel period ends: 2/16/2026
Coupon Code: Guest web/Travel Agent web: 2D7M3ES
Registration
Registration Cancellation
Unless specifically stated on registration materials, the deadline to receive a refund less a $50 administration fee is 10 business days before the event.
If an attendee is unable to attend the Conference based on serious illness or death (of self or a family member), a full refund may be granted. Proof of illness may be requested by the Board of Directors. Requestors shall submit the request in writing to the CUCCOA Office within 15 days of the start of the event. No refund shall be granted for cancelled or missed flights and/or inclement weather.
Substitutions for person attending can be made up to 72 hours prior to event without charge.
CUCCOA regrets that refunds will not be given for no-shows.
In the case of extenuating circumstances (natural disasters, Acts of God, large-scale outages of essential utilities, volcanic eruptions, tsunamis, and other severe and abnormal weather events) that occur within 5 days of the conference, registrants will be refunded 50% of the registration fee.
In the case of declared emergencies (government-declared local or national emergencies, epidemics, pandemics, and public
TESTIMONIALS
"I have only been a member of CUCCOA for a few years. We run a fairly new start up conferencing department. I am just starting to realize the enormous benefit of being a part of this network of colleagues. CUCCOA is full of great people always willing to help and support."
Emil Fernandes, University of the Fraser Valley
"The presentations were fantastic and it was great to hear from an operational stand point."
Kerry Roe CHOC Campus Housing
"CUCCOA provides members the opportunity to connect with people who do similar roles throughout Canada at similar institutions. This allows for the exchange of information and great learning opportunities."
Sarah Johnston, UBC Vancouver