Job Description / Duties

SUPERVISORY RESPONSIBILITIES

Responsible for the overall strategic planning, event coordination, and evaluation of the business unit. Responsible for full time and temporary work force. Carries out supervisory responsibilities in accordance with USMC policies and applicable laws. Responsibilities include interviewing, training employees; planning, assigning, and directing work; evaluating performance; rewarding / disciplining employees; addressing complaints and resolving problems. Collaborates with other departments and operational staff to ensure a high quality event delivery.

Qualifications / Required Skills

SKILLS/QUALIFICATIONS

Develops strategy, vision, goals and objectives for the business unit
Regularly reviews available campus resources and creates summary reports which detail results relevant to current campus conditions
Conducts research on best practices and makes recommendations to Bursar about options and alternatives to current arrangement
Reviews existing conference service client contracts and proposes revisions to ensure the interests of USMC are met and potential legal liabilities are mitigated
Actively manages the cycle of client recruitment, creation of detailed schedules and the operationalization of contractual commitments and client invoicing
Develops communication tools such as brochures, targeted leaflets, trade journal advertisements, content for website and videos to highlight the USMC campus
Maintains client database and actively manages the inventory of clients through effective communication
Works closely with food services provider over client catering requirements to ensure consistently high standards
Develops and deploys conferences, film shoots, summer housing and camps
The Supervisor, Conferences reports to the Director, Conference Services and establishes work priorities and procedures for full time and casual support staff
Oversees summer housing and camp clients, including managing contracts, determining space needs and receiving feedback from client
Develops proposals to generate revenue outside of the department including, but not limited to, ancillary services
Keeps up-to-date daily on the status of all his/her conferences and meetings and client relationships
Responds to incoming mail and messages
Plans, monitors and reports on budgets, as well as status for each conference
Manages client relationships to enhance the image of Conference & Event Services
Up-sells Conference & Event Services and related products to produce future business
Problem solving and conflict resolution
Develops, implements and standardizes departmental policies
Writes proposals and responds to requests for proposals
Prepares timelines, critical path and monitors these activities throughout the duration of the project
Prepares and maintains the budget and all financial procedures
Acts as the local StarRez power user for USMC
Spearheads upgrades and additions to the StarRez database
Develops, manages and executes contracts
Other duties as assigned and a willingness to work evenings and weekends.
QUALIFICATION REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this job description are representative of the knowledge, continuous proactive skill and/or ability required.

EDUCATION
A business administration degree or diploma is required. 3-5 years of experience in the conference and event management field managing small and large groups, marketing and/or a combination of relevant education and experience. Previous supervisory experience is required.

LANGUAGE SKILLS
Ability to read, analyze, and interpret general business materials, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, procedure manuals and proposals. Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public.

MATHEMATICAL SKILLS
Ability to calculate figures and amounts and to apply mathematical concepts to understand financial statements, budgets and cash flow.

Additional Information

We thank all applicants for their interest. Only those considered for an interview will be contacted.

PROFILE
The University of St. Michael’s College, federated with the University of Toronto, is a Catholic institution of higher learning founded by the Congregation of St. Basil, whose motto, “Teach me goodness, discipline and knowledge,” sets the tone for campus life. Committed to the pursuit of knowledge, meaning and truth, USMC is a dynamic centre where Catholic intellectual life thrives in a context of academic freedom and rigorous debate. The University of St. Michael’s College boasts a large and dynamic undergraduate division, a Faculty of Theology and one of the busiest and most important libraries on the University of Toronto Campus.

POSITION SUMMARY
Under the general direction of the Bursar and CAO and in collaboration with other members of the office, the Director, Conference Services is responsible for the development and overall profitability of the business unit, overseeing conferences, film shoots, summer housing and camps. This includes from the beginning of a project to final reporting, this position requires that total satisfaction of the client is provided as well as enhancing the professional image of the Conference & Event Services and the University of St. Michael’s College. Oversight of all food services from third party vendors is required to ensure a standard of quality. The Director, Conference Services will work with the Dean of Students to ensure food provided to students through meal plans are meeting those standards. The Director, Conference Services will also provide direction and implement all standards and duties of conferences and events.

Department
Conference & Event Services — Supervised by: Bursar & CAO
Compensation
$75,000–$85,000 /year
Hours
35 hours / week
How to Apply
hr.stmikes@utoronto.ca
Terms
Apply: Hr.stmikes@utoronto.ca

Attention: Human Resources (please include position title in subject line of email when submitting resume and cover letter)

Terms: Full-time/Permanent



All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. The University of St. Michael’s College is committed to equity in employment and diversity. If you require accessibility accommodation, please contact the Human Resources Officer at 416-926-7101 or hr.stmikes@utoronto.ca.

Salary: $75,000–$85,000 /year

Contact Information

hr.stmikes@utoronto.ca

Apply: Hr.stmikes@utoronto.ca

Attention: Human Resources (please include position title in subject line of email when submitting resume and cover letter)

Employer Profile

The University of St. Michael’s College is a Catholic institution of higher learning that is federated with the University of Toronto, one of the world’s leading research universities. Committed to the pursuit of knowledge, meaning and truth, St. Michael’s is a dynamic centre where Catholic intellectual life thrives in a context of academic freedom and rigorous debate.

St. Michael’s was founded in 1852 by Bishop Armande de Charbonnel, the second Bishop of Toronto, who entrusted the school to his childhood teachers—the Basilian Fathers of Annonay, France—in 1853. The University would continue to grow, becoming a leading centre of international scholarship within a century of its founding.

Today the University is home to a large undergraduate population, and these students all have dual citizenship with the University of Toronto. St. Michael’s sponsors four undergraduate programs including Christianity and Culture, Book and Media Studies, Celtic Studies and Mediaeval Studies. These programs are also linked with University’s first year seminars: the Gilson Seminar in Faith and Ideas, the Boyle Seminar in Scripts and Stories and the McLuhan Seminar in Creativity and Technology.